All Year Indoor Marketplace & Swapmeet

Booth and Store information

The main idea of the booths are the idea is to have three types of booths: consignment booth, staffed full time, and temporary booths staffed.

Consignment Booth

This consignment booth provides shelving for each vendor, with prices displayed on shelves using custom trackable pricing stickers. Ashwood manages sales, charging a percentage and a monthly booth fee. No staff is required from the vendor, and items are secured until purchased. There will also be vending machines and the ability for ashwood to buy items from the vendors to place in our consignment area.
get it

Standard Booths

This is a standard booth style that allows you to have a pop-up store. As the business owner, you will staff the booth and handle payments independently. Power and WiFi are provided. The booths are pre-walled. Vendors are expected to be present and open every day the venue is open, except on holidays.
get it

Temparay Booths

No need for a cannopie because you are now located indoors. in some areas we will provide tables for some starting vendors. These are similar to the standard booths but are short-term rental spaces available on a first-come, first-served basis. These booths will be staffed full-time by the vendors. The only fee would be the daily booth fee.
get it

The building will provide limited power to each booth, along with WiFi and a single network port for POS systems.
Additional amenities available to all booths include:

  • Storage Space: Secure storage units for vendors to keep extra inventory and supplies.
  • Advertising Support: Digital screens and bulletin boards for promoting vendor products and events.
  • Single Page on our site: This service will be available to all Consignment and standard booths. and all temp booths will have a listing name on this site. 
  • Security: 24/7 surveillance and security personnel to ensure the safety of vendors and customers.
  • Customer Lounge: Comfortable seating areas for customers to relax, complete with charging stations.
  • Food and Beverage: On-site cafes or food trucks offering refreshments for vendors and customers.
  • Vendor Support Services: Access to business support services such as marketing, accounting, and legal advice.
  • Loading Docks: Convenient loading docks for easy setup and breakdown of booths.
  • Sanitation: Regular cleaning and maintenance of the venue, with dedicated restrooms for vendors.
  • Climate Control: Heating and air conditioning to ensure a comfortable shopping environment year-round.
  • Event Space/ Conference hall: Areas designated for hosting events, workshops, and demonstrations to attract more visitors and vendors.
  • On-Site Print and Ship Shop: A dedicated print and ship shop for vendors to print signs, banners, and flyers. Vendors can also take online orders and ship directly from our location.

 

These features will enhance the vendor and customer experience, making the indoor swap meet a desirable destination for shopping and business.

Vendor Policies

1. Registration and Booth Assignment:

  • Application: All vendors must complete a vendor application form. Applications are reviewed on a first-come, first-served basis.
  • Booth Assignment: Booths are assigned based on availability and the type of merchandise being sold. Specific booth locations cannot be guaranteed but will be allocated to ensure a variety of vendors throughout the market.

2. Fees and Payments:

  • Booth Fees: Booth fees must be paid in full prior to booth setup. Payment methods include credit card, PayPal, or cash (in-person).
  • Refunds: No refunds will be issued for cancellations made less than 14 days before the set booked date. In case of event cancellation by the organizers, full refunds will be provided.

3. Bookings:

  • Advance Booking: Vendors are encouraged to book their booths in advance to secure a spot. Booking can be done online or in person.
  • Confirmation: Upon receiving the booking request and payment, a confirmation email will be sent to the vendor with details of the booth location and setup instructions.
  • Booking Changes: Any changes to the booking must be requested at least 72 hours before the event. Changes are subject to availability and cannot be guaranteed.

4. Setup and Breakdown:

  • Setup Time: Vendors are allowed to set up their booths starting from 9:00 AM on the day of the booking. All booths must be ready by 10:00 AM.
  • Breakdown Time: Vendors can begin breaking down their booths at 8:00 PM. Early breakdown is not permitted.

5. Merchandise:

  • Permitted Items: Vendors may sell new or used items, crafts, antiques, and collectibles. All items must be in good condition.
  • Prohibited Items: The sale of firearms, illegal substances, counterfeit goods, and items deemed inappropriate by the organizers is strictly prohibited.

6. Conduct and Compliance:

  • Professional Behavior: Vendors must maintain a professional and respectful demeanor at all times. Disruptive behavior will not be tolerated.
  • Compliance with Laws: Vendors must comply with all local, state, and federal laws and regulations, including those related to sales tax and business licensing.

7. Health and Safety:

  • Cleanliness: Vendors are responsible for keeping their booth area clean and free of debris. Trash must be disposed of in designated areas.
  • Safety: All booths must be set up safely to prevent hazards. Electrical cords should be secured, and items should be displayed in a stable manner.

8. Liability:

  • Insurance: Vendors are encouraged to carry their own liability insurance. The swap meet organizers are not responsible for any loss, damage, or injury incurred by vendors.

9. Changes and Amendments:

  • Policy Changes: The swap meet organizers reserve the right to modify these policies at any time. Vendors will be notified of any changes prior to the event.

 

By participating as a vendor, you agree to abide by these policies. Failure to comply may result in removal from the event and forfeiture of booth fees.

 

PLEASE NOTE THIS IS ALL A DRAFT